Creating Guru Cards
Cards are the fundamental units of knowledge in Guru. Organized into folders and Collections, Cards are short, searchable, and easy to maintain. They support draft collaboration, post-publish editing, and revision trackingโmaking knowledge management seamless.
Access Required
To create and/or edit Cards, you must be an Author or Collection Owner in the Collection that houses the Card.
Best Practices
For tips and tricks, see Best Practices: Creating Cards
Creating a Guru Card
Try the interactive Card Creation Tour
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Start a new Card
- In the web app, click + Create a Card.
- In the browser extension, click the โจ button.
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Choose a format
- Select Create a new Card or use a template.
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Add Card content
- Give the Card a title.
- Write the body content.
- Users on All-in-One and Enterprise plans can use Assist for AI writing support.
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Share the draft (optional)
- Click the Share Draft icon to invite collaborators.
- To remove a contributor, hover over their name and click the minus icon.
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Choose where to publish
- Select a Collection (Author or Collection Owner access required).
- Pick a Folder within that Collection.
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Addtags (optional)
- Helps users find the Card through search.
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Set verification
- Assign a Verifier.
- Choose a Verification Interval.
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Control access
- Publish for specific users or all members.
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Finalize
- Click Next step or Request to publish (if workflows are enabled).
- To discard, click โฎ > Delete draft.
- Click Publish Card to make it live.
Editing an Existing Card
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Find the Card
Search for the Card and click the Edit pencil icon. -
Make edits
Changes are auto-saved. Drafts remain private unless collaborators are added. -
Add collaborators (optional)
Click Share Draft and invite users with Author access. -
Publish changes
- Click Publish to apply edits.
- Or click Request to publish to send for review.
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Resolve comments
Close all draft comments before publishing. -
Manage verification
- Verify unverified Cards if needed.
- Adjust the verification interval for verified Cards.
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Notifyfollowers
Notify followers about updates if desired.
Tip
All drafts are saved automatically. Access them anytime via My Drafts.
Collaborating on a Draft Card
Multiple users can collaborate on a draft if they have Author or Collection Owner access to the same Collection. Edits appear in real-time, similar to Google Docs.
- Click Share Draft ("๐ค") in the top right.
- Search for and add users or Groups.
- Click Send Invite and optionally use Copy Draft Link to share.
- Collaborators see live cursors and can leave comments.

Who can be added?
- New Cards: Any user with Author or Collection Owner access.
- Existing Cards: Users must have access to the Card's Collection.
Note
If collaborators lack access to the publishing Collection, Guru will show a warning that access will be lost upon publishing.
Viewing a Cardโs Edit History
- Open the Card.
- Click the โฎ menu > Card details.
Youโll see:
- Created by: Name and date.
- Last Verified by: Name and date.
- Revision History:
- Click Compare to: Current Version or Compare to: Revision #.
- Green = additions, Red = deletions.
- Linked Cards: View other Cards linking to this one via Guru Card linking.
- Click Back to Card to return.
Frequently Asked Questions about Publishing Cards
How can I perform a bulk update or find and replace?
- Use exact match search with quotes in the web app.
- Export Cards using Card Manager to search for keywords in a CSV.
- For large-scale edits, use this Google Sheet for find and replace using Guruโs API.
Does Guru have spell check?
Yes. Use Assist, your browserโs built-in spellchecker, or the Grammarly extension.
What happens if someone publishes a shared draft?
When one user publishes a shared draft:
- Other collaborators are prompted to exit or edit the live version.
- All draft comments are deleted upon publishing.
Want a closer look at some key Guru features and best practices?
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Updated 10 days ago