Creating Guru Collections

👥

Access Required

You must be a Guru workspace Admin to create a Collection.

Admins also manage which Groups have permission to access each Collection and assign Group roles. After a Collection is created, the Collection Owner can also manage access.

📘

Best Practices

For tips and tricks on organizing your content, see Best Practices: Workspaces

Creating a Collection

You can create a Collection from either the All Collections page or the Manage > Collections section in Guru’s web app.

Creating from All Collections

1. Navigate to the All Collections page.
2. Click the + Create new Collection tile at the top left center of the page.
3. Fill in the fields in the pop-up menu to start a Collection from scratch.

Creating from Manage > Collections

1. Navigate to Manage > Collections.
2. Click + Create a new Collection.
3. Choose one of the following options:
   • Start from scratch with a blank Collection.
   • Start with a pre-populated framework that includes folders and Card suggestions to help structure your team’s knowledge.

Collection frameworks help you get up and running quickly with pre-built content structures.

✍️

Note

If you import a Collection using a framework or during Guru team creation, you will be automatically assigned as the Collection Owner. This can be changed later.

Adding Collection details

When creating a Collection from scratch:

1. Complete the following fields in the Create new Collection menu:
   • Name the Collection.
   • Customize the badge color and emoji (optional). Guru assigns a random color and a book emoji by default.
   • Add a description to help teammates understand the Collection’s purpose.
   • Assign a Group to be the Collection Owner.
   • Enable public Card sharing if desired.
2. Click Create Collection.

You can edit all of these settings later by clicking the ⋮ icon for the Collection and selecting Collection Settings.

Editing a Collection

1. From the All Collections page, click Manage Collections.
   Alternatively, navigate to Manage > Collections.
2. Locate the Collection you want to update.
3. Click the ⋮ icon, then select Collection Settings.
4. You can edit the following:
   • Collection name
   • Badge color and emoji
   • Description
   • Public Card sharing settings
5. Click Save.

Deleting a Collection

❗️

Important

Deleting a Collection will permanently remove all its contents, including archived Cards. This action cannot be undone.

1. From the All Collections page, click Manage Collections.
   Or go to Manage > Collections.
2. Find the Collection you want to delete.
3. Click the ⋮ icon and select Collection Settings.
4. Click Delete Collection.
5. Check the box to confirm you understand the permanent deletion.
6. Click Delete.