Creating and Managing Groups

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Access Required

You must be a workspace Admin to invite users, create Groups, and manage users within Groups. Collection owners can only manage a Group's role in the Collections they own.

Creating a Group

1. In Guru's web app, go to Manage > Users and Groups > Groups.
2. Click + Create new Group.
   
3. Enter the Group name.
4. Click Save.

Adding users to a Group

1. On the Groups page, click the Group name to view its members.
2. In the input field, type the name(s) of the users to add.
3. Select each name by clicking or pressing Return/Enter on your keyboard.
4. To remove a user, click the x next to their name.
5. Click + Add to Group.
   

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Note

Users can belong to multiple Groups. If a user is in Groups with different roles for the same Collection, the highest role applies.

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Note

If an Admin moves a user from an "Author" Group to a "read-only" Group in a Collection, Cards they verified will lose their verifier. These Cards may become untrusted and eventually auto-archived unless verification responsibility is reassigned.

Editing a Group's name

1. Click the ellipsis (⋮) to the right of the Group name.
2. Click Edit Group Name.
3. Enter the new name and click Save.

Deleting a Group

1. Click the ellipsis (⋮) to the right of the Group name.
2. Click Delete Group.
3. Click Delete Group again to confirm.

Interacting with Groups

• @ Mention Groups in Comments: All users can @ mention a Group in Card comments to ask clarifying questions. Learn more about Card comments.
• Set Group Verifiers: Admins can assign a Collection owner or author Group as the default verifier. This allows any Group member to verify Cards. More on verification.
• Send Announcements to Groups: Collection owners and authors can send announcements to Groups, notifying all members about new or updated content. Learn more about announcements.
• Ask an Expert with Groups: Users can crowdsource answers by asking a Group a question via the "Ask an Expert" feature. Learn more about Ask an Expert.
• 🏘 Multi-workspace Access: If your organization has multiple Guru workspaces, you can grant Groups from another workspace "read only" access to a Collection. Users with access to multiple workspaces can view all content they have permission to each time they log in. Learn more about workspaces.

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