Customizing and managing Pages in Guru

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Access Required

Only Guru Admins and Page Owners can edit the main workspace homepage.

Admins can also:

• Create additional Pages
• Assign Page Owners
• Control who can edit or view each Page

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Best Practices

For tips and tricks see Best Practices: Pages

What are Pages?

Pages in Guru allow Admins and Page Owners to organize and present content in a structured, branded format. The main Home Page is provided by default and can be customized to share org-wide updates, while additional Pages can be created to support specific teams or initiatives.

The below gif scrolls through an example Home Page:

Why create a Page?

Check out the video below for a closer look:

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Editing the default Homepage

Each Guru workspace includes a default Home Page. This is ideal for sharing company-wide information and has fixed permissions.

1. In the left-hand navigation, select Home.
2. Customize the Page by following these guides:
   • Editing the Page
   • Editing the Banner
   • Editing the Background Color

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Creating a Page

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Tip

Watch our interactive tour showing how to set up Custom Pages to see Pages in action.

1. In the left navigation panel, click New Page.
   1. Alternately, if you wish to create a subpage, hover over the desired parent Page and click the + icon to Add subpage.
2. Name the Page and choose an emoji for its icon.
3. Click Create Page draft.
4. Set permissions:
   • Page Owner: Can delete, edit, and manage permissions.
   • Page Author: Can edit the Page.
   • Select who can view the Page once published.

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Access Required

• Homepages can only be edited by Admins and Owners.
• Other Pages can have custom viewer and editor permissions.

5. Click Create Page.

You can also create sub-pages to nest content under a main Page (e.g., a department Page with project sub-pages).

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Editing the Banner

1. Click Edit on the banner (bottom right corner) to update the image behind the search bar.
   • Max file size: 15MB
   • Recommended ratio: 16:3
2. Follow these instructions to customize workspace branding.

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Editing the background color of the Page

1. In the Page editor, go to Page Styles (top right corner).
2. Select Background Color and choose your color.

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Assigning a Knowledge Agent to a Page

You can assign a Knowledge Agent to control what content is searchable from a Page.

1. Go to Manage > Knowledge Agent.
2. Activate the Agent using Activate this Knowledge Agent.
3. In the Page editor, assign the Agent using Assign the default Knowledge Agent for this page under the search bar.

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Editing a Custom Page

Use the Page editor to format and organize your content.

1. Go to Page Styles to choose a layout:
   • Single-column
   • Two-column
   • Grid

2. Add content using the circle icon between blocks:
   • Text: Use / or highlight to format.
   • Images: Crop and resize inline.
   • Video
   • Tables
   • Iframes (e.g., Google Calendar)
   • Content blocks: Layout templates.
   • Guru content blocks: Featured cards, suggested authors, etc.

3. To delete a block, click the ellipsis (•••) in the block's top-right corner and select Delete Block.

4. Style your blocks with:

   • Default: White background, no border
   • Bordered: White background, border
   • Drop Shadow: White background, shadow
   • No Background: Transparent

Use the Preview button (top right) to see how your Page will appear when published.

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Setting up Page permissions

When publishing, you'll be prompted to set view and edit access. Assign permissions to individuals or Groups.

• The Homepage is viewable by all users.
• For Custom Pages:
  1. Click the ellipsis next to the Page name.
  2. Select Edit permissions or Delete Page.

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Adjusting how Pages appear in the left navigation bar

Reordering Pages via drag and drop

Admins can reorder any Page in the workspace. Page Owners can reorder any Page they own.

1. Click and hold the Page you want to move.
2. Drag and drop the Page into the desired position.
   • Parent Pages can be reordered among other Parent Pages.
   • Child Pages can be reordered within their Parent Page.

Expanding and collapsing Pages

Viewers can expand or collapse a Page by clicking the icon to the left of the Page title.
This only affects the view for that individual user — not the entire workspace.

Changing how Pages are nested

Admins can nest or un-nest any Page. Page Owners can do this for Pages they own.

1. Click the three dots next to the Page title in the left navigation bar.
2. To make a Page a child Page, select Nest Under and choose a parent Page.
3. To make a Page a top-level (parent) Page, select Make top level Page.

Hiding Pages in the left navigation bar

Admins can declutter their left navigation bar by hiding Pages they are not explicitly added to.

• Click the eye icon at the top of the left navigation bar to toggle hidden Pages on or off.

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Frequently asked questions about Pages

Can editors collaborate on a Page at the same time?
Yes! You can see when someone else is editing a page by the icons at the top of the screen.

How can I add a link to an image?

1. Add an image using /image or the image icon.
2. Click the image and select the link icon.
3. Add your URL and save.

How can I edit a Guru content block?
Guru content blocks (e.g., Featured Cards, Who to Follow) are personalized and not universally editable. To control what users see, manually add Cards using /guru in a text block.

What’s the difference between a Collection and a Page?

• Collections: Store Cards, like folders or cabinets.
• Pages: Present Cards and rich content, like a dashboard or bulletin board.
  Learn more about Collections.

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