Giving a User Collection Owner Permissions

Roles: Admin

Want to give a Guru team member the ability to share or restrict access to particular Boards within a Collection? Want them to have ownership over what features are enabled on a Collection? They will need Collection Owner permission.

You can think of Collection Owners as the Knowledge Managers in a department's Collection. They can do everything an Author can do with some additional functionality:

Read more about how different roles work in Guru here.

How to give a user Collection Owner Permissions

Before you grant a user Collection Owner permissions for a particular Collection, you'll need to confirm which Groups have Collection Owner access in that Collection.

  1. In the Guru Web App, navigate to your avatar and select Team Settings. Select the Users & Collections tab in the left sidebar, then click the Collections tab.Check which Groups have Collection Owner access to the Collection you have in mind.


    In this example, the Design Group has Collection Owner access to the Collection, and you would want to add the user to the Design Group in order for that user to have Collection Owner permissions in this Collection.

    TIP: If you need to grant a new Group access to that Collection or change an existing Group's permissions, you can do so by following the instructions in Creating Groups and How to Create and Permission a Collection

  2. Click the Groups tab at the top of the Team screen.

  3. On this screen, click the Group with Collection Owner access and begin typing the user's name into the text box.

  4. Select the appropriate name and choose 'Add To Group'.

  5. The user should now be able to manage the content structure in that Collection, as well as set up Collection level features.

    TIP: For more on how Groups can be utilized, click here.


When you download a Guru framework, you will automatically be the individual Collection Owner until you select another Group.